A well-informed guest is a happy guest! There are some Party/Event Reminders for Guests that they need to know. In addition to the basic when and where of the party, you’ll be glad you have party reminders for them. You can put them on your party website, on a party invitation insert, or even on the party invitation itself. There are certain details you’ll want to make sure to share with your guests before your big event.
Give some guidance on Dress Code
Your guests genuinely want to arrive in the appropriate attire. No one wants to be the one guest who is way overdressed or underdressed and feeling sloppy. Give your guests some direction so they can arrive feeling beautiful and confident. From a black tie reception in a palatial ballroom to an outdoor country themed party on grass in a barn, you’ll want to give your guest clues on what to wear. Try to keep your theme/location descriptions simple & clear so there is no confusion.
Give Ladies a Heads-Up on What Shoes to Wear
If you’re celebrating in a typical ballroom, you can skip this detail. But if guests, especially ladies, have to walk thru rocky paths, soft grass, or sand, be sure to mention it in advance. Think about whether your party could be uncomfortable (or even dangerous) for guests in stilettos, and give the fashionable a heads-up. If you don’t want to reveal every detail of your event, a quick note on your website, evite, or invitation saying something like, “we will be outside for a portion of the evening, so ladies, please opt for wedges or thick heels over stilettos.” will get the point across.
Let Everyone Know the Party Hashtag
If you’re planning on having a party hashtag, let everyone know well before the event. Pick something that’s unique, catchy, and easy to remember. Share a quick notation of the hashtag on your evite or invitation. This will ensure that when you click on the hashtag after your party you will see a multitude of great pictures of your guests having a great time.
Share Hotel Room Block Information
This is a detail that should be shared early on, especially if you’re anticipating a lot of out-of-town guests. Set up room blocks in a few local hotels (consider offering a couple of different hotels at different price points). Room blocks are great, because not only do they keep your guests together, they also often come with a discount. You can include hotel room block information on your party evite, invitation, or invitation insert.
Provide Information on All Transportation & Locations
Whether it’s directions to the venue and parking information, or the specifics about the shuttles you’ll be providing, let guests know about transportation in advance so they don’t make any unnecessary plans. If guests are staying in your hotel block, let them know when shuttles will be leaving, or if they should drive or call a local taxi company. If they’re staying elsewhere, let them know if they can park at the hotel and hop on the shuttle, or other ways to get to the venue. Put this information on your party evite, invitation, or invitation insert so guests can keep it in mind as they make travel plans.